Purchase Order Acknowledgement Solution
Purchase Order Acknowledgement: More Confident Purchasing
Purchase Order (PO) Acknowledgement, also known as an EDI 855, confirms the order was placed with key information, such as items in the order, item quantities and pricing.
When automated with TradeCentric, the PO Acknowledgement is transmitted back to the eProcurement solution with notices in one place to have a complete view of your order status.
Buyers then have confidence that their order is processed properly and timely.
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Common Challenges
- Inconsistent supported data protocols between buyers and suppliers where a buyer may require a PO Acknowledgment in cXML but a supplier only supports it in EDI
- Inability of suppliers being able to produce a PO Acknowledgment for the buyer who may require it
- Confirmation sent by the supplier via email can lead to decreased visibility for the buyer who needs the confirmation in their procurement solution
What is PO Acknowledgement?
A PO Acknowledgement is a technical message that a supplier sends from their eCommerce, ERP or order management system to a buyer’s eProcurement solution letting them know that they have received the Purchase Order successfully.
This message can also contain additional data, such as inventory information like insufficient quantities and items that are backordered.
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Benefits for Both Sides of the Transaction - Buyers
Insights into order information is crucial. PO Acknowledgement delivers confidence to the buyer that the order has been placed and if there are any problems, it’s highlighted. Easily amend a PO if quantities change or an item is canceled – this way a PO can be closed out when the invoice arrives.
- Increase visibility throughout the purchasing process, especially with suppliers of critical goods and services
- Ensure accurate, up-to-date information about all orders placed with key suppliers
- Centralize communication about orders in one location within your eProcurement solution – reducing costs, complexity and manual processes tracking down order confirmations
Benefits for Both Sides of the Transaction - Suppliers
PO Acknowledgement positions you as a key supplier to keep your buyers informed if any changes are made to their order.
- Assure customers that their orders have been accurately received and with the intent to fulfill them
- Inform buyers proactively if prices or availability have changed from the time of the PunchOut
- Grow revenue from existing customers and position to win business from large new customers by offering PO Acknowledgement
The Role of Purchase Order Acknowledgement in the B2B Transaction Process
PunchOut
Buyer selects a supplier within the eProcurement solution, is routed to the supplier’s eCommerce system to shop, then transfers the cart data back to their purchasing system. Order details are then routed by eProcurement for the appropriate approvals.
Purchase Order (PO) Automation
A PO is generated in the eProcurement solution, then the buyer sends the PO from the eProcurement solution to the supplier in a data format that can be ingested by suppliers’ systems.
Purchase Order Acknowledgment (POA)
Buyer selects a supplier within the eProcurement solution, is routed to the supplier’s eCommerce system to shop, then transfers the cart data back to their purchasing system. Order details are then routed by eProcurement for the appropriate approvals.
Advanced Shipping Notice (ASN)
The supplier’s eCommerce system will send the buyer an ASN containing additional shipment and tracking information in a format that can be automatically accepted into the buyer’s systems.
Invoice Automation
After products ship, the supplier’s system will generate an invoice to send to the buyer in a data format that can be automatically read by the buyer’s systems.
eQuote
Buyer accesses an electronic quote for a special order in an intuitive interface and then transfers the quote to their eProcurement solution.
Support for All Common Data Protocols
TradeCentric provides support for all electronically readable data formats.
B2B Connected Commerce Platform Overview
3,000
+
Global Enterprises
Trading With Us
$
100
B
In Transactions
Processed
15,000
+
Trading Connections
Implemented
99.99
%
Uptime for SaaS
Solution
95
%
Annual Customer
Retention