Purchase Order Automation Solution

Purchase Order Automation: Faster and More Accurate Purchasing

Purchase Order (PO) Automation replaces the need for traditional paper or PDF purchase orders while eliminating order entry errors and streamlining fulfillment processes.

TradeCentric’s Platform translates and transforms PO data into the required formats to seamlessly deliver accurate order information into supplier systems, resulting in accelerated order acceptance and straight through processing.

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Common Challenges

  • Heavy reliance on inefficient purchase orders in static document formats, such as PDFs emailed to a supplier, and non-electronic delivery processes such as PO’s delivered via regular mail or fax
  • Delayed PO processing and increased order error rate resulting from the need for manual entry
  • Downstream reconciliation costs for Buyers resulting for the need to perform manual line-by-line reviews of PO and invoice data

What is PO Automation?

Once shopping cart details are approved by a buying organization and a purchase order is issued, PO Automation sends the purchase order details to the supplier in a data format the supplier’s system can read.

PO Automation reduces time and improves accuracy for B2B order processing.

Trusted by the world’s most innovative companies

Benefits for Both Sides of the Transaction - Buyers

Getting products on time is critical. PO Automation enables buyers to accelerate the PO submission and supplier approval process so they can get the inventory they need more quickly.

  • Reduce order fulfillment errors by ensuring POs are received by suppliers accurately in their systems instead of needing to be manually entered
  • Save time by automatically sending POs and accelerating time to formally submit orders to suppliers
  • When paired with Invoice Automation, streamline PO-to-invoice reconciliation to enable three way matching of purchase orders, invoices, and order acceptance
  • Control spend better by ensuring order data is accurately transmitted to key suppliers

Benefits for Both Sides of the Transaction - Suppliers

Automation improves the speed and accuracy of PO fulfillment, ensuring suppliers get the correct order data into their systems with little or no manual entry.

  • Assure POs are received into supplier systems in the correct data format to automatically receive and process orders
  • Reduce costs associated with manual processing of POs received via email or other non-electronic means
  • Decrease order fulfillment error rates by assuring PO data is accurately reflected in eCommerce and/or fulfillment systems
  • Increase revenue from existing customers and position to win business from new customers by supporting a key process automation increasingly required by B2B buyers

The Role of Purchase Order Automation in the B2B Transaction Process

Thousands of companies around the world rely on TradeCentric’s connected commerce solutions to achieve integrated and automated B2B trade.

PunchOut

Buyer selects a supplier within the eProcurement system, is routed to the supplier’s eCommerce site to shop, then transfers the cart data back to their purchasing system. Order details are then routed by eProcurement for the appropriate approvals.

Purchase Order (PO) Automation

A PO is generated in the eProcurement system, then the buyer sends the PO from the eProcurement system to the supplier in a data format that can be ingested by suppliers’ systems.

Purchase Order Acknowledgment (POA)

Once the request is received by the supplier, a POA is generated with order details confirming that the PO was received and is sent back to the Buyer’s systems.

Advanced Shipping Notice (ASN)

After products ship, the supplier’s system will generate an invoice to send to the buyer in a data format that can be automatically read by the buyer’s systems.

Invoice Automation

After products ship, the supplier’s system will generate an invoice to send to the buyer in a data format that can be automatically read by the buyer’s systems.

eQuote

Buyer accesses an electronic quote for a special order in an intuitive interface and then transfers the quote to their eProcurement platform.

Support for All Common Data Protocols

TradeCentric provides support for all electronically readable data formats.

B2B Connected Commerce Platform Overview

3,000 +

Global Enterprises
Trading With Us

$ 100 B

In Transactions
Processed

15,000 +

Trading Connections
Implemented

99.99 %

Uptime for SaaS
Solution

95 %

Annual Customer
Retention